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Vendor Management System

What is a vendor management system?

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A Vendor Management System (VMS) is a software solution or platform that enables organizations to manage and support relationships with their vendors/suppliers or third-party service providers. Through VMS, businesses can oversee things like vendor selection, onboarding, performance, compliance, and payment processes.  

More specifically, this includes: 

  • Centralizing vendor data and documentation 
  • Automating contract management, approvals, and renewals 
  • Tracking vendor performance, compliance, and risk metrics 

VMS platforms help organizations gain visibility into their supplier networks, enabling them to improve efficiency of sourcing and vendor-related decision-making. They are important tools in particular for multinational enterprises with global suppliers and partners. Ultimately, these solutions are key to reducing administrative overhead and maintaining general cost controls, mitigating supplier-related risks, and sustaining strategic relationships with a dispersed vendor network.